CASQA Events Manager Recruitment

The California Stormwater Quality Association (CASQA) is seeking a skilled and detail-oriented Events Manager to join our team. All team members play a vital role in advancing sustainable stormwater management protective of California’s water resources through collaboration, education, and advocacy.

This full-time position supports CASQA by working with a team of volunteers, outside contractors, and other CASQA staff to manage the planning and execution of all CASQA events. The Events Manager primarily oversees the 3-day annual conference, which attracts approximately 1,000 attendees, 50+ exhibitors, and multiple sponsors. In addition, the role includes coordinating three virtual seminars each year, and other events as needed. Event related responsibilities include managing production and logistics such as budgets, contracts, venue coordination, room block management, food and beverage purchases, vendor relationships, speaker and moderator management, and attendee support services to ensure events run smoothly and meet organizational goals.

The position also includes website responsibilities, such as posting content updates on CASQA’s WordPress website and collaborating with external web consultants for more complex changes to ensure that CASQA’s digital presence remains functional, accurate, and aligned with its mission. The Events Manager also provides administrative and technical support for all member accounts and product purchases.

The position requires the ability to lead and work independently, while also working in close collaboration with a variety of members, partners, and staff. The position is fully remote, though the individual must reside in California. Travel is required within California for in-person events, and as needed (infrequently) for other organizational needs.

We are looking for an organized and proactive professional who is passionate about delivering high-quality events and can manage basic website updates and accounts. The ideal candidate thrives in a collaborative environment, is highly detail-oriented, and is motivated by CASQA’s mission to protect California’s water resources. The selected candidate will shadow the current Events Manager through October 1, 2025 (comprising the core months of planning the 2025 Annual Conference, as well as one to two virtual seminars).

Event Planning and Execution: Demonstrated expertise in planning and executing large-scale events, including in-person conferences and virtual seminars, with a strong ability to manage logistics, contracts, budgets, and vendor relationships.

Project and Time Management: Ability to effectively plan, prioritize, and execute multiple projects simultaneously, ensuring deadlines and deliverables are met while maintaining high-quality standards.

Collaboration and Stakeholder Engagement: Strong interpersonal skills to work with CASQA members, volunteers, contractors, sponsors, exhibitors, speakers, and CASQA staff, fostering productive partnerships and ensuring successful event outcomes.

Technical and Digital Proficiency: Familiarity with event management platforms, registration systems, and virtual event tools, as well as experience managing content updates on WordPress websites and coordinating with web consultants for advanced needs.

Customer Service and Support: Commitment to providing excellent support for CASQA members, event attendees, and stakeholders, including troubleshooting issues to ensure a seamless experience for participants.

Budget and Contract Management: Experience in budget oversight, contract negotiation, and financial tracking to ensure cost-effective event planning and successful fiscal outcomes.

Attention to Detail and Problem-Solving: Strong ability to anticipate challenges, troubleshoot issues, and ensure seamless event logistics and website functionality with a proactive and solution-oriented mindset.

Adaptability and Initiative: Capacity to work independently while also collaborating in a team-oriented environment, adapting to changing needs and proactively identifying areas for improvement in event planning and website management.

Annual salary of $65,000 – $115,000, dependent upon qualifications and experience, plus a benefits package that includes:

Vacation: Unlimited vacation policy that strikes a balance between meeting the organizations needs and encouraging work-life balance for the employee.

Health Insurance: Fully paid for the employee. CaliforniaChoice program that allows employees to optimize the employer contribution by selecting from a large range of providers and plans to meet their individual and / or family needs.

Retirement Plan: 403(b) plan. Employer contribution, with option for additional employee contributions.

Workplace Flexibility: Staff work remotely in California, enabling CASQA to hire the most capable individuals throughout the state (travel required as-needed, primarily within California).

This recruitment will remain open until filled. The process will consist of three parts, per the following anticipated timeline:

Applications should demonstrate your ability to communicate clearly and effectively and consist of the following:

Complete the form below, upload your application PDF (a single file), and submit.

IMPORTANT NOTE:
If there is an issue with submitting the form please send your application PDF to casqa@casqa.org and include your full name, email address, and phone number.