Abstract Submittal

NOTICES:

June 16: Selection Notification: 

  • CASQA emailed selection results (both selected and not-selected) to the primary speakers of technical presentations, the poster-only presenters, and the submitters of panels, forums, roundtables, and training workshops.
  • Note: At the discretion of the Conference Program Team, abstracts may be selected for a different track, type, or length than for that submitted.

May 11: The 2020 Conference Call for Abstracts: NOW CLOSED (submittal links have been removed)

April 24: 2020 Conference Call for Abstracts - Submittal Deadline Extended to May 11, 2020 - 12:00 PM PT (NOON)

Abstract submissions for a presentation, poster, panel, forum, roundtable, or training workshop are now being accepted for the 2020 CASQA Annual Conference. The deadline extension from April 27 to May 11 reflects our awareness that individuals may benefit from having extra time right now. 

NOTE: Although the conference format (in-person to virtual) has changed, there is no change to the abstract submission requirements.


The CASQA Annual Conference offers in-depth learning opportunities and discussions on a wide range of stormwater and water management topics, with a focus around the conference theme. The Plenary Session will officially kick off the conference with our Welcome Remarks, CASQA Awards Announcement, and Keynote Address. Conference thematic technical presentations, training workshops, panels, forums, and roundtable discussions following multiple concurrent tracks will be presented by leading stormwater practitioners from across California and the world.

Presentation Development

We recognize that as presentations, panels, forums, roundtables, training workshops, and posters are being developed for the first of its kind virtual CASQA conference, you may have some questions. Here are some insights that may help:

  • We are examining various virtual conference formats (see image examples below). You can expect a virtual lobby with access to an exhibit hall, networking space(s), and multi-day, multi-track technical presentations, panels, forums, roundtables, and training workshops.
  • Presentations will be pre-recorded and live-streamed at pre-determined times, and then immediately followed by live Q&A. This format means you will not be limited by some of the standard requirements of presenting a PowerPoint in person.
  • Think about how you can incorporate video, dynamic presentation tools, and digital tool demos (live GIS analysis, data modeling result presentation, examples of outreach videos, stakeholder surveys, etc.) into your presentation.
  • For panels, forums, roundtables, and training workshops, think about how you can create a podcast / interview type of format.
  • Conference registrants will be able to access content beyond the timeframe of the virtual conference event, providing for even greater educational and professional development opportunities than typical in-person events. This structure will provide maximum flexibility for registrants, who can view the live stream as well as access the content on their own time. Presenters will also therefore be able to reach a broader audience.
  • Don’t be intimidated by our new virtual world, the Conference Subcommittee will work with you to guide you through the new process. They are greatly looking forward to connecting with you and collaborating on this conference.

Virtual Lobby Example:

 

Exhibit Space Example:


Abstract Submittal Process: NOW CLOSED

Please read all of the information below before submitting your abstract via the appropriate link provided at the bottom of this page.

The Call for Abstracts is open to technical presentations and posters, as well as submissions for 2-hour or 3-hour training workshops and 60-minute or 90-minute panels, forums, and roundtable discussions. Session type definitions are provided below. To integrate the conference, all session types will be incorporated throughout the conference agenda. The Conference Program track teams will review all submissions. 

At the bottom of this page, there are two different abstract submittal form links depending on the session type for which you are submitting:

Link 1: Technical Presentation or Poster

Link 2: Panel, Forum, Roundtable, or Training Workshop

Dates & Deadlines: 

  • Submittal Period Open: March 30, 2020
  • Submittal Deadline: Monday, May 11, 2020 - 12:00 NOON PT 
    • IMPORTANT: Please allow plenty of time to complete the online abstract submittal form. Do not wait until 11:30 AM on the last day!
    • Abstracts not submitted by the deadline will not be reviewed or selected.
  • Selection Notification: June 16, 2020 (updated date)
    • CASQA will email selection results (both selected and not-selected) to the primary speakers of technical presentations, the poster-only presenters, and the submitters of panels, forums, roundtables, and training workshops.
    • Note: At the discretion of the Conference Program Team, abstracts may be selected for a different track, type, or length than for that submitted.

2020 CASQA Annual Conference Theme

CASQA 2020: Envision the Future

"Vision without action is merely a dream. Action without vision just passes the time. Vision with action can change the world."

Joel A. Barker

CASQA’s Vision Statement recognizes Sustainable Stormwater Management as a vital component of California’s water resources. Stewardship of our stormwater resources must balance human and ecological needs including protecting water quality, enhancing and restoring waterways, and providing an additional source for water supply. With this in mind, we ask you to envision the future of stormwater. At the conference we will explore ways to incorporate sustainable solutions for our water quality challenges, integrate the best science and technologies to ensure future generations can enjoy our waters, provide equity by engaging in all communities, drive consensus building with multi-benefit solutions, and explore funding for the future we envision.

Session Type Definitions

Technical Presentation: A 20-minute oral presentation followed by a 5-minute Q&A. The presentation is limited to one primary speaker. We suggest limiting the number of supporting speakers to one, if any. Technical presentations will be grouped into 60-minute or 90-minute sessions based on related content within the Technical Program Tracks.

Poster: A research presentation that generally includes an Introduction and Background; Methods or Approach; Results; and the Conclusion and/or Discussion.

When submitting an abstract for poster consideration you will select one of the following options under ‘Presentation Type Preference’:

  • Poster presentation for the poster session
  • Both an oral presentation and a poster presentation

Panel: A 60-minute or 90-minute session where a group of people are gathered to discuss a topic in front of an audience. Panels include a moderator who guides the discussion and elicits audience questions, with the goal of being informative and entertaining.

Forum: A 60-minute or 90-minute session where ideas and views on a particular topic are exchanged. These informal discussion-based gatherings are aimed at building networks and exploring ideas. This is the only session type for which there is no formal presentation; instead the facilitators ensure that there is time for introductions amongst those in attendance and come with questions or ideas to spark discussion around a particular topic area.

Roundtable: A 60-minute or 90-minute session where participants agree on a specific topic to discuss and debate. Each person is given equal rights to participate. Roundtables typically include 15 minutes of presentation, followed by discussion and feedback in the remaining session minutes. Roundtable presenters should bring targeted questions to pose to others at the tables, in order to learn from and with those attending. Roundtables are an ideal format for networking and in-depth discussion on a particular topic. (Note: We will not have attendees seated around a table, but instead will have them move chairs around to simulate a roundtable within our standard room set-ups.)

Training Workshop: A 2-hour or 3-hour interactive training where participants are requested to actively participate. The training workshop lead/moderator has prepared the concepts and techniques they will present and discuss through a combination of visual materials, interactive tools or equipment, and demonstrations.

Submission Requirements and Guidelines

  • By submitting an abstract, a primary speaker agrees to prepare PowerPoint slides and make an oral presentation or display a poster at the conference. Panelists are not required to use a PowerPoint. Presentations (converted to .pdf and secured) will be made available on the CASQA website following the conference consistent with the publishing permissions required during the online abstract submittal process.
  • Substitution of primary speakers, panelists, and poster presenters is not allowed without advance approval of the conference co-chairs.
  • To be considered, an abstract (4,000 characters maximum including spaces) must concisely describe the project, program, or study proposed for a presentation, poster, panel, forum, roundtable, or training workshop at the conference. Abstracts must be relevant to the conference theme and the track to which submitted. The abstract itself is the sole basis for selection. Abstracts must meet all CASQA Abstract Submission Requirements. Please review the documents provided below:

Descriptions of Conference Tracks (updated 4-1-2020)

Abstract Submission Requirements & Guidelines: Technical Presentation or Poster

Abstract Submission Requirements & Guidelines: Panel, Forum, Roundtable, or Training Workshop

Required Accompanying Information:

Before starting the online abstract submittal form, be prepared to provide the following (not included in the 4,000 character limit):

  • The title of the technical presentation, poster, panel, forum, roundtable, or training workshop
  • Whether submitting for a technical presentation, poster, panel, forum, roundtable, or training workshop
  • 1st choice and 2nd choice proposed conference tracks (e.g., Industrial) - for technical presentations and posters
    • Note: Submitters of abstracts for a panel, forum, roundtable, or training workshop will select one track
  • Contact information for the moderator for a panel, forum, roundtable, or training workshop (if that person is different than the submitter)
  • Contact information for the primary speaker for technical presentations and posters or all proposed panelists / speakers for a panel, forum, roundtable, or training workshop
  • Name and organization of contributing author(s) for technical presentation and poster submissions
  • Speaker biographies (limited to 100 words each)

Guidelines on the Maximum Number of Speakers or Panelists:

  • 20-minute technical presentation (followed by a 5-minute Q&A):
    • One (1) primary speaker
    • One (1) supporting speaker, or none
  • 60-minute panel/forum/roundtable: Four (4) panelists/speakers
  • 90-minute panel/forum/roundtable: Six (6) panelists/speakers
  • 2-hour or 3-hour training workshop: Six (6) panelists/speakers 

Additional Information for Poster Presenters

>> Note: This information will be updated for a virtual conference (pending):

  • Posters must be approximately 3’w x 4'h in portrait orientation and printed on a medium that can be affixed to a standard poster display board; if selected, detailed information will be provided.
  • Posters will be displayed during the entire conference (Monday - Wednesday). While posters should be self-explanatory, poster presenters should plan to be available to stand by their poster to answer questions during the morning break on Monday (10:00 - 10:30) and during other breaks as available.
  • Poster presenters are responsible for mounting their posters on the supplied poster display stands by 10:00 AM on Monday and for removing their posters by Wednesday at 3:00 PM. Remaining posters will be discarded.

Primary Speaker, Panelist, and Poster Presenter Registration 

>> Note: This information will be updated for a virtual conference (pending)

Speaker, panelist, and poster presenter registration will open following abstract selections and speaker confirmations. CASQA offers a reduced conference rate for eligible speakers, panelists, and poster presenters. Supporting speakers are not eligible and must pay the full Member or Non-Member attendee rate. Speakers, panelists, and poster presenters are responsible for their own travel and lodging costs.

Eligible for discount:

  • (1) Primary speaker for a technical presentation or alternate presentation
  • Speakers or panelists for a panel, forum, roundtable, or training workshop
  • Poster presenters who are not also presenting orally and are not alternate presentation speakers receive a $50 discount off the general attendee rate

No-Charge Speaker / Panelist Option:

  • There is no charge for speakers or panelists attending only the session in which they are speaking, or for poster-only presenters attending only the morning break on Monday.
  • Lunch is not included in the no-charge option.
  • If you plan to attend another session, or lunch, but no other conference days, then you must purchase a 1-Day Conference Pass.
  • A no-charge speaker or panelist does not not need to officially register; for this option, contact the CASQA Events Manager.
  • No-charge speakers and panelists must still check in at the CASQA Conference Registration Desk to pick up their packet and badge. 

How to Submit Your Abstract: NOW CLOSED

Please read all bullets before clicking one of the links below, which will take you to the online submittal form specific to the type of session for which you are submitting.

  • The CASQA website does not support Internet Explorer 8 or 9. Please upgrade or use another browser such as Firefox or Chrome.
  • Do not use all capital letters when entering information on the online form; use both uppercase and lowercase as appropriate (otherwise we will need to correct it).
  • Check the spelling of your abstract title, speaker names, organizations, and email addresses; mistakes in spelling can carry through to the agenda and conference program.
  • Click the SUBMIT button at the bottom of the online form once all tabs are complete. Please note that partial submissions will not be saved. 
  • Important: Upon submitting, you will immediately be redirected to the CASQA website Home page where you will see a green text box with a confirmation message including your abstract ID number. Please make a note of it. You will not receive a submittal confirmation email.

Example:

Click here to submit your abstract for a technical presentation or poster (submittal link has been removed)

Click here to submit your abstract for a panel, forum, roundtable, or training workshop (submittal link has been removed)